Administrative Assistant/Receptionist

Stephanie L. Holbrook

Weatherford, TX

310-927-8022    s79holbrook@aol.com

__________________________________________________________________________________________________

 

SUMMARY

 

Administrative support professional with extensive experience in the global aircraft leasing and sales industry. Demonstrated capacity to incorporate initiative and judgment in setting goals and expectations, manage workflow, balance priorities and function with appropriate sense of urgency.  Proficient in Microsoft Office, JDE/Oracle (expense reporting and accounting management), CAMS (Contract Asset Management System).  Strengths include communication skills, organizational and problem solving abilities and competence to handle sensitive and confidential information. Able to work well with all levels of management. 

 

WORK EXPERIENCE

 

INTERNATIONAL LEASE FINANCE CORPORATION, Los Angeles, CA                                               2006 – 2014

Aircraft Leasing Company (Acquired by AERCAP in 2014)

 

Administrative Assistant, Sales and Acquisitions Department  (2012 – 2014)

Provided administrative support to Chief Investment Officer in Los Angeles and Amsterdam, Senior Vice President-Head of Sales and Acquisitions, Assistant Vice Presidents and other staff members.

 

  • Composed and edited presentations, correspondence and memorandums. 
  • Planned and coordinated calendars for department officers, ensuring orderly and efficient use of facilities and time management 
  • Coordinated travel and meetings worldwide with a working knowledge of visa requirements in multiple countries
  • Generated monthly expense and finance reports compliant with corporate guidelines
  • Drafted sale term sheets with direction from marketing executives
  • Interfaced with and hosted customers on U.S.A. visits
  • Communicated daily via email/phone with aircraft manufacturers regarding purchase orders and sale confirmation letters for auditors
  • Maintained Goods and Services credit balances with Airbus and Boeing
  • Created and maintained aircraft order books and delivery schedules for new aircraft
  • Peripheral knowledge of aircraft dismantling and parts reclamation  

 

Administrative Assistant, Accounting Department  (2007 – 2012)

Provided administrative support to Senior Vice President-Chief Accounting Officer, Vice President-Deputy Controller, Assistant Vice President-Deputy Controller, Vice President-Enterprise Risk Management and 20+ accountants, supervisors, managers and directors.

 

  • Planned and coordinated daily calendars for department officers 
  • Scheduled and coordinated travel for department 
  • Scheduled and coordinated interviews with staffing agencies 
  • Generated monthly expense reports for all employees in department 
  • Working knowledge of quarter close process, priorities and deadlines 
  • Coordinated and gathered confidential financial reports, contract summaries and payment schedules for auditor review

 

Stephanie L. Holbrook                       (310) 927-8022                                                                                               Page 2

__________________________________________________________________________________________________

INTERNATIONAL LEASE FINANCE CORPORATION (con’t)

Aircraft Leasing Company (Acquired by AERCAP in 2014)

 

  • Proficient in generating financial reports post quarter close for specific accounts, subsidiaries and aircraft for accounting department and/or auditor review
  • Coordinated and gathered payment information (invoices/wire transfers) for quarterly review meetings with accounting and technical teams
  • Created all quarter close binders, schedules, files for department

 

Receptionist  (2006 – 2007)

  • Answered phones (switchboard) for all incoming calls (transferred calls, took messages accordingly)
  • Assisted and directed all visitors, vendors, candidates and other guests
  • Assisted Accounts Payable with filing purchase orders and invoices in Material Department
  • Processed Fed-Ex shipments and reviewed Fed-Ex invoices for payment; sent out email inquiries for unreferenced Fed-Ex shipments
  • Assisted Chief Financial Officer, Treasurer, Corporate Counsel in Executive Assistant’s absence
  • Trained clerical new hires

 

SUMMER’S INDOOR TANNING SALON, Santa Clarita Valley, CA                                                    1999 – 2006

Manager

Completed training program required to operate any of the salon locations; managed five of eight salon locations.

 

  • Maintained in depth knowledge of all customer services and products
  • Maintained a high monthly sales average
  • Made daily monetary transactions with customers
  • Handled clerical duties (answered phones, filed and maintained customer database)
  • Maintained retail and stock for all salons
  • Audited daily sales activity of 20+ employees
  • Trained new hires

 

GROUP TRAVEL ASSOCIATES, INC., Thousand Oaks, CA                                                                1998 – 1999

Travel Agent

 

  • Provided comprehensive hotel information by phone, mail or email
  • Worked successfully with convention/group travel managers at 75+ hotels
  • Handled clerical duties (multiple phone lines, filing, email correspondence with hotels and customers)
  • Operated office while management was away on business

 

EDUCATION 

 

  • AA, Business Major, COLLEGE OF THE CANYONS, Valencia, CA
  • Make-up artistry, Joe Blasco Cosmetics, Inc. – High fashion, Weddings, Red Carpet Events. Hollywood, CA

 

  • ID#: 90572
  • Location: Weatherford, TX , 76087

Don't Be Fooled

  • When selling, do not put your home address in your ad.
  • To avoid scams, buy and sell with people you can meet locally, in person.
  • When meeting with someone you don't know, meet in a public place. If that's not possible, have a buddy with you. Also, carry a cell phone; if you feel unsafe, you can call a trusted friend, and stay on the line.
  • Never give out financial or private information like account numbers, PayPal login, or social security number.
  • If an offer sounds too good to be true, it is. Walk away!

Look Who's Hiring!

Receptionist / Administrative Assistant - Hous...
Houston, TX CRH-Oldcastle
Senior Administrative Assistant
Sugar Land, TX Aetna
Administrative Assistant, Field
San Antonio, TX Premise Health
Recruiting Administrative Assistant
Houston, TX Randstad
Medical Assistant/Receptionist
Lake Jackson, TX Quad/Graphics